Band Boosters: Meeting Agenda for June

  • Welcome
  • May Meeting Minutes – Tricia Brown, Review & Approval
  • June Treasurer’s Report – Lisa Zahradnicek, Review and Approval
  • Director’s Comments
  • Election:  Freshman at Large
    • Ryan Baker
    • Keith Duncan
    • Jessi Arnold
  • Upcoming Events
    • July rehearsals—Starting July 7th.  Every Monday and Thursday until school starts
      • Needs:  Help with Check in, Instrument Rental 
    • Oldham County Day—Saturday 7/16
    • Band Camp—July 25th through 29th
    • End of Camp Picnic
  • Committee Coordinators for next year
    • Urgent (Have tasks in summer)
      • Volunteer Coordinator
    • Others 
      • Sponsorships
      • Picture Coordinator
      • Large Instrument Truck Coordinator
      • All District Co-chair with current chair
  • Committees Reports
    • Uniforms
    • T-shirts/Hats
    • Oldham County Day
    • Mums
    • Any others
  • Freshman at Large results
  • Next Booster meeting on July 18th 
  • Open Discussion/Other Business

Band Boosters: Meeting Minutes for May

  • Welcome at 6:05 pm, Brandon Gossett presenting, 75 in attendance
  • April Meeting Minutes – Melissa Gossett, Review & Approval-Angela Schmidt/Renee Harris
  • May Treasurer’s Report – Lisa Zahradnicek, Review and Approval-Not completed in time for the meeting-will have for the June Booster meeting
  • Director’s Comments
  • Upcoming Events
    • Graduation, May 28th
    • Summer Practices—Mondays and Thursdays; starting July 7th-6:00-8:30pm
    • Oldham County Day—July 16
    • Band Camp—July 25 through 29
  • Will need a Freshman Class Representative to the Band Board—Elections in July.  Please email [email protected] if you are interested.
  • Committee Coordinators Needs for next year
    • Urgent (Have tasks in summer)
      • T-Shirts
      • Band Website Support
      • Volunteer Coordinator
    • Others 
      • Sponsorships
      • Picture Coordinator
      • Large Instrument Truck Coordinator
      • Drum Major Stand/Stage Setup & Breakdown
      • Mum/Flower Coordinator to work with a co-chair
      • All District Co-chair with current chair
  • Band Communication
    • Band Emails—Sent on Sundays and Wednesdays.  
      • Most used communication tool—One adult from each family needs to join email list at a minimum.
    • Facebook group:  Oldham County HS Band Boosters!
      • Is a private group.  Approval by Admin required
      • Good place for parents to ask questions of other parents
      • Band Director is not on this site so make sure to focus question for him via email
    • Remind and Google Classroom
      • Used by Mr. Centers after school starts
      • Used for special announcements, reminders, and changes
      • Parents can signup on Remind.
  • Next Band Booster meeting will be Monday, June 13th
  • Open Discussion/Other Business
    • Buying news bibs-$3600-Tammy Passafume/Nikki Melton-motion carries

Adjourned at 6:46pm-Katie Fuller/ Stephanie Schindler

Band Boosters: Meeting Minutes for April

  • Welcome at 7:00pm, Chad Adams presenting. 14 in attendance 
  • March Meeting Minutes – Melissa Gossett, Review & Approval-Charlie Christensen/Michelle Nation
  • April Treasurer’s Report – Lisa Zahradnicek, Review and Approval-Brandon Gossett/Charlie Christensen
  • Director’s Comments
  • Officer Elections
    • President:  Dorian Fix
    • Vice President:  Lisa Zahradnicek
    • Secretary:  Tricia Brown
    • Treasurer:  Angela Schmidt
    • Treasurer Elect:  Erika Watt
    • Senior Member at Large:  Stephanie Skeens
    • Junior Member at Large:  Natalie Dorris
    • Sophomore Member at Large:  Mary Tatum
  • Band Banquet
    • Friday, April 29th at OCHS Gym-Time to be determined
  • Upcoming Events
    • Wyatt Scholarship Applications due April 20th.
    • Pit Orchestra
      • Dress Rehearsals on April 20 and 21st
      • Shows on April 22 and 23rd
    • Prism/Chamber Ensemble Concert on April 26th at 7pm
    • Trumpet Ensemble on May 6th
    • KMEA State Concert Assessment on May 9th or 10th
    • Final Band Concert on May 16th
    • Graduation May 28th-Freshman, Sophomores and Juniors will play.  Working out details with Mr. Moore
    • Determining a good time to schedule a Jazz Café 
    • Looking to add a Trombone Ensemble performance 
  • Committee Coordinators for next year
    • Urgent (Have tasks in summer)
      • T-Shirts
      • Band Website Support
      • Instrument Rental
      • Volunteer Coordinator
      • Oldham County Day Co-chair to shadow current chair
    • Others 
      • Sponsorships
      • Directory
      • Hospitality Co-chair with current chair
      • Picture Coordinator
      • Large Instrument Truck Coordinator
      • All District Co-chair with current chair
  • Committees Reports
    • Spring Flowers Sale-Delivery will be 4/27.  Need volunteers to help distribute flowers. Made $4,450 for band 
    • Pictures-upload ASAP
    • Any others
      • Need to order new marching uniform items, taking inventory to see what is needed.
  • Election Results- all 100%.  All positions filled and elected unanimously
  • Determine next Booster meeting as the Final Concert will be on the third Monday-5/23 at 6pm.
  • Open Discussion/Other Business
    • Need new Bassoon reeds.  Need $136 for Bassoon reed invoice 
    • Suggested to invite the band sponsors to end of the year concert with reserved seating.  Display our sponsor banner at the entrance of the auditorium.  
    • Need a google doc for new and current band parents/students for general contact information. 
  • Adjourned at 8:01pm-Lisa Adams/Katie Fuller

Band Boosters: Meeting Minutes for March

  • Welcome at 7:03 pm, Chad Adams presenting, 23 in attendance 
  • January Meeting Minutes – Melissa Gossett, Review & Approval:  Charlie Christensen/Michelle Nation
  • February Treasurer’s Report – Lisa Zahradnicek, Review and Approval: Brandon Gossett/Tammy Passafiume
  • Director’s Comments
    • Mr. Centers formally requested $17,000 be transferred from the OCHS Band Booster funds to the OCHS school funds for paraprofessionals, bus transportation, state concert registration fees, reeds, music lyres and supplies, and to continue the OCHS Band Program activities for the remainder of this school year, as well as fund band camp staffing for the upcoming year.  Motions made by Rena Fry and Brandon Gossett.  Motion approved. 
  • Band Trip Update
    • Medical Forms discussion: Need to turn in COVID waiver form.  Medication forms are due by 3/28 to school nurse.
    • Additional Details-students need to wear their band shirts for the clinic and pictures.
  • Band Banquet
    • Date set for Friday, April 29th at OCHS Gym-Seniors need to start brining in their posters after spring break.  Everyone will need to bring a dessert to banquet.   Checking on table availability and the Arvin Center as well.
  • Positions for next year; Elections will be in April
    • Need President 
    • Need either Treasurer or Treasurer Elect
    • Have candidate for Vice President
    • Have someone shadowing for Secretary
    • Committee Coordinators
      • Urgent (Have tasks in summer)
        • T-Shirts
        • Band Website Support
        • Instrument Rental
        • Volunteer Coordinator
        • Oldham County Day Co-chair to shadow current chair
      • Others 
        • Sponsorships
        • Directory
        • Hospitality Co-chair with current chair
        • Picture Coordinator
        • Large Instrument Truck Coordinator
        • All District Co-chair with current chair
  • Upcoming Events
    • U of L Honor Band Makeup March 25 and 26th
    • Pit Orchestra
      • Practices ongoing (Tuesday and Thursday mornings)
      • Sitzprobe on March 31
      • Tech Rehearsals on April 13, 14, and 15th
      • Dress Rehearsals on April 20 and 21st
      • Shows on April 22 and 23rd
      • Jazz will host a performance lunch on April 1st
    • Band Trip April 2 through 8
    • Recital Night at CUMC Sunday, April 10
    • Chamber Ensemble Concert on April 26-Prism concert-Each section and the Jazz Band will perform. 
    • Band Banquet on April 29
  • Committees Reports
    • Spring Flowers Sale-Orders are due 3/24-delivery and pick up will be 4/27
    • Open
  • Seniors need to be thinking about their thank you videos-under three minutes 
  • Next Booster meeting will be April 18 
  • Open Discussion/Other Business
  • Adjourned at 8:00pm Lisa Adams/Staci Centers

Band Boosters: Meeting Minutes for January

  • Welcome at 7:01 pm, Chad Adams presenting via Zoom, 41 in attendance 
  • November Meeting Minutes – Melissa Gossett, Review & Approval-Charlie Christensen/Andi Marx
  • December Treasurer’s Report – Lisa Zahradnicek, Review and Approval-Troy Head/Charlie Christensen
  • Director’s Comments-Reviewed KMEA performance and All-State
  • Band Trip Update
    • Total going=105 (76 students; 29 parents/siblings)
    • Announce final payment if ready ; Payment due this Friday
  • Upcoming Events
    • After School Rehearsals on Wednesday/Thursday for concert band 
    • Rehearsal on Tuesday February 2, 2022, at 4 pm for Symphonic 1
    • Blue Pep Band game on January 21 and February 8
    • White Pep Band game on January 21, January 24, and Feb 18
    • Pep Band for Playoffs will start after Feb 18th   Students will volunteer for these games
    • KMEA Preview Concert at NOHS on January 27 at 7 pm, students arrive at 6 pm
    • UK Honor Band on January 29-28,29,30-students were sent information
    • KMEA All State Ensembles February 2 through 5
    • KMEA Conference Performance at KICC (Band 1) on February 4
      • Vote approval on Programs-$1900 for 500 programs-Katie Fuller/Andi Marx/ Motioned carried
    • WKU Honor Band on February 17 through February 19
    • Monday 2/28 Jazz Band students were invited to play at CAL with their Jazz Band
  • Committees Reports
    • Uniform Coordinators – Charlie/Becky Christensen
    • Pictures—Katie Fuller
    • Hospitality—Tammy Passafiume/Bethony Keil 
    • Any others
  • DON’T Fundraising
    • Sponsorships—Katie Fuller
    • Spring Flower Sale—Jenn Silliman/Nicole Tschappat-Run through March with delivery in April or May
    • DON’T FORGET about Passive Fundraisers Amazon and Kroger (free money doing shopping you would be doing anyway)
  • The following Band Booster Organization positions are open for next year and need volunteers:
    • President
    • Vice President
    • Secretary
    • Sponsorships
    • Directory
    • Hospitality—Need one person to serve with current chair
    • Instrument Rental
    • Website
    • Pictures/End of year PowerPoint
    • T-shirts
    • Volunteer Coordinator (Signup Genius)
    • Alumni
    • All district—Need one person to serve with chair from last year
    • Transportation/Truck Rental
    • Drum Major Stand/Stage Setup—Need one person to serve with current chair.
    • Mums/Flower—Need one person to serve with current chair.
  • We will also need 2-3 people to serve on a nomination committee to review the officer nominations.   We will cover with one meeting during the last week of March.  Please email me if interested.
  • Next Booster meeting will be Febraury 21 
  • Open Discussion/Other Business
  • Adjourned at 8:33 pm, Katie Fuller/Charlie Christensen

Band Boosters: Meeting Minutes for November

  • Welcome at 7:03 pm, Chad Adams presenting, 14 in attendance
  • October Meeting Minutes – Melissa Gossett, Review & Approval-Lisa Adams/Brandon Gossett
  • November Treasurer’s Report – Lisa Zahradnicek, Review and Approval-Michelle Nation/Tammy Passafiume
  • Director’s Comments
  • Band Trip Update
    • Total going=105 (76 students; 29 parents/siblings)
    • Payment was due last Friday
    • Last Payment is due January 14th.  This payment will be less than the other payments.
  • Upcoming Events
    • After School Rehearsals on Tuesday/Wednesday and Thursday for concert band 
    • All District Auditions at OCHS on November 20th
    • All State Final Round Auditions/All State Jazz Auditions on Dec 11th at John Hardin HS
    • Blue Pep Band game on December 6th
    • White Pep Band game on December 13th
    • OCHS Holiday Concert on December 14th-  will be recorded and available for purchase
    • Blue Pep Band game on January 4th
    • All District Band Weekend on January 7-8
  • Committees Reports
    • Uniform Coordinators – Charlie/Becky Christensen-need a few more volunteers to wash uniforms and pick up for washing
    • Pictures—Katie Fuller-upload any pictures/videos to link provided in the weekly emails
    • Letterman Jacket—Erika Watt-all letterman jackets and spirit wear has been distributed.  If you didn’t receive yours, please reach out to Chad Adams 
    • All District—Jennifer Otterback/Jessica Walker-still have some volunteer spots available for this event. 
  • Fundraising
    • Graeter’s Ice Cream—Brenda Kibiloski-Didn’t sell at last football game due to weather.  Planning to sell at All-District Auditions and possibly December concert
    • Doing “love offering” donations this year for concerts in place of selling tickets
    • Sponsorships—Katie Fuller
    • Snapraise
    • DON’T FORGET about Passive Fundraisers (free money doing shopping you would be doing anyway)
      • Kroger Community Rewards, Oldham County High School Band or code QJ874
      • Amazon Smile, set your Amazon Smile Charity to Oldham County High School Band Boosters In your Amazon account
  • Band Booster Organization volunteers needed for this year
    • Key Shadowing is the Web Site with Katie Fuller
  • There will be no Band Boosters meeting in December; next on will be January 17th; Board meeting week of January 10th 
  • Open Discussion/Other Business
  • Adjourned at 8:08 pm, motioned by Lisa Adams/Jennifer Otterback

Band Boosters: Meeting Minutes for October

  • Welcome at 7:01 pm, Chad Adams presenting, 10 in attendance
  • Thank you to everyone who helped at Last Friday’s game
  • September Meeting Minutes – Melissa Gossett, Review & Approval:  Sandy Walker/Charlie Christensen
  • October Treasurer’s Report – Lisa Zahradnicek, Review and Approval: Brandon Gossett/Staci Centers
  • Director’s Comments
  • Band Trip Update
    • Total going=105 (76 students; 29 parents/siblings)
    • Total on bus=97
    • Payment was due last Friday
    • Next Payment due November 12th by the end of school.  
    • Disney accepted the band for the workshop on Monday April 4, 2022
  • Upcoming Events
    • After School Rehearsals on Thursdays-ending 10/28
    • After School Rehearsals on Tuesday/Wednesday for concert band start 11/2
      • Band 2 on Tuesdays—3:45 – 5 pm:  4:00-5:15 pm
      • Band 1 on Wednesdays—3:45—5 pm: 4:00-5:15 pm
    • October 13th Halloween Concert at OCMS
    • Jazz Band Play at EOMS October 14th
    • Last Football game/Senior night on October 29th.  Will need non-Senior parents to volunteer.  Be on the lookout for Sign Up Genius
    • U of L Marching Band Day, November 13th—Form/payment due on October 13th
    • All District Auditions at OCHS on November 20th, auditions start at 2pm, students may start arriving as early as 1pm, setting up rooms Friday November 11th from 5-7pm.  Will need volunteers for this as well
  • Committees Reports
    • Uniform Coordinators – Charlie/Becky Christensen-need around 20 volunteers to wash Marching Band uniforms around the first week of November
    • Hospitality—Tammy Passafiume/Bethony Keil-Sign up Genius for tailgate meal
    • Directory—Katie Fuller
    • Pictures—Katie Fuller-keep posting them on facebook or send pictures and/or videos to Katie
    • Letterman Jacket—Erika Watt-should be in end of October or first of November
    • All District—Jennifer Otterback
  • Fundraising
    • Graeter’s Ice Cream—Brenda Kibiloski
    • Snapraise-$23,135 has been raised so far
    • DON’T FORGET about Passive Fundraisers (free money doing shopping you would be doing anyway)
      • Kroger Community Rewards, Oldham County High School Band or code QJ874
      • Amazon Smile, set your Amazon Smile Charity to Oldham County High School Band Boosters In your Amazon account
  • Band Booster Organization volunteers needed for this year
    • IMPORTANT: We need an All District Co-Chair with Jennifer Otterback.  Would be best to be a Freshman or Sophomor Parent who would be able to take over next year
    • Key Shadowing is the Web Site with Katie Fuller
  • Next Band Boosters meeting will be November 15th; Board meeting week of November 8th 
  • Open Discussion/Other Business
  • Adjourned at 8:02 pm, motioned by Charlie Christensen/Jennifer Otterback

Band Boosters: Meeting Minutes for September

Band Booster Agenda September 20, 2021
  • Welcome at 7:05 pm, Chad Adams presenting, 10 in attendance
  • August Meeting Minutes – Melissa Gossett, Review & Approval-Motion to approve Brandon Gossett/Staci Centers
  • September Treasurer’s Report – Lisa Zahradnicek, Review and Approval-Motion to approve Nicole Tschappat/Tammy Passafiume 
  • Director’s Comments
  • Band Trip Update
    • Total going=105 (76 students; 29 parents/siblings)
    • Total on bus=97
    • Next Payment due October 8th by the end of school.  
      • We will have a parent also collecting on Thursday at the end of practice and would like to get most of the payments then.
  • Upcoming Events
    • After School Rehearsals on Thursdays
    • September 23rd Letterman Jacket Fitting (after rehearsal)-Details sent in email
    • September 24th Football Game—No Tailgate Meal 
    • September 29th U of L Help Session—Need 2 chaperones-Sign-Up Genius will be sent out
    • October 8th Football Game and 8th Grade Night/Tailgate-Sign-Up Genius will be sent out for volunteers
    • October 13th Halloween Concert at OCMS-Students may dress up 
    • Potential Jazz Band Opportunity
  • Committees Reports
    • Uniform Coordinators – Charlie/Becky Christensen-Sign-Up Genius for game night volunteers/ placing last minute concert attire order next week.
    • Hospitality—Tammy Passafiume/Bethony Keil-Sign-Up Genius for volunteers for 8th grade night tailgate meal
    • Directory—Katie Fuller-Links on Band Booster page
    • Pictures—Katie Fuller-Links on Band Booster page
    • Instrument Rental—Lorena Reed
    • Letterman Jacket—Erika Watt
    • All District—Jennifer Otterback-Will need at least 20-30 volunteers for Saturday 11/20. 
  • Fundraising
    • Graeter’s Ice Cream—Brenda Kibiloski
    • Mum Sale Coordinator—Nicole Tschappat/Jenn Silliman- A little over $5000.00 profit/ thank you to everyone who helped
    • Snapraise
    • DON’T FORGET about Passive Fundraisers (free money doing shopping you would be doing anyway)
      • Kroger Community Rewards, Oldham County High School Band or code QJ874
      • Amazon Smile, set your Amazon Smile Charity to Oldham County High School Band Boosters In your Amazon account
  • Band Booster Organization volunteers needed for this year
    • We need an All District Co-Chair with Jennifer Otterback.  Would be best to be a Freshman or Sophomore Parent who would be able to take over next year
    • Key Shadowing is the Web Site with Katie Fuller
  • Next Band Boosters meeting will be October 11th (second Monday of the month due to Fall Break).  
  • Open Discussion/Other Business
  • Adjourned at 7:59 pm Motioned by Tammy Passafiume/ Lisa Adams

Band Boosters: Meeting Minutes for August

Band Booster Meeting Minutes August 16, 2021
  • Thank you to everyone who has help in Summer Rehearsals, Band Camp, and the Picnic/Pool Party.
  • Welcome at 7:03 pm, Chad Adams presenting, 12 in attendance 
  • Thank you to everyone who has help in Summer Rehearsals, Band Camp, and the Picnic/Pool Party.
  • July Meeting Minutes – Melissa Gossett, Review & Approval by Charlie Christensen and Michelle Nation
  • August Treasurer’s Report – Lisa Zahradnicek, Review & Approval by Brandon Gossett and Tammy Passifume
  • Director’s Comments
  • Band Trip
    • Around 75 student and 18 Chaperones (plus 2 siblings) are going
    • Committee setup to help manage documents and details for the trip
    • Next Payment due September 10th–$300 for students; $305-389 for adults depending on # in room 
  • Upcoming Events
    • Afterschool Rehearsals—Thursdays thru October
    • Mum Payments Due—August 25th
    • First Football Game—August 27th
    • Mums Pickup—September 9th
    • Second Football Game—September 10th
    • U of L All State Help Session—September 25th – Official sign ups and times to be sent out in a few weeks
    • Symphonic Band 1 Picture—September TBD-For KMEA in Tuxes and Dresses
    • Snapraise—September TBD
    • Third Football Game/8th Grade Night—Thursday, October 7th
    • Combined OCMS/EOMS/OCHS Halloween Concert—October 13th
  • 1st Football Game – Friday, August 27- students will be in full uniforms in ball caps.  Students will wear show shirts under uniforms 
    • Order of events for games (info for new parents)
      • Tailgate meal immediately following school
      • Dress for game
      • Practice
      • March to stadium
      • Play pep songs during 1st and 2nd quarter
      • Perform half-time show
      • 3rd quarter is a break to get refreshments at snack bar, sit with friends/family, go to restroom
      • 4th quarter play pep songs, continue playing several songs after the game (while stands clear out)
      • March back to band room as a group
      • Put instruments away / announcements
    • Volunteers Needed for Football game Be on the lookout for Sign Up Genius
      • Hospitality Committee will be coordinating Tailgate Meal 
        • Band Boosters will provide pizza
        • Need additional food (chips, water, desserts)
        • Help with set-up and clean-up of meal
      • Volunteer Coordinator – Lisa Adams
        • Transport water/ice to/from stadium
        • Transport drum major stands to/from stadium 
        • Hand out water during game
        • Take photos of band during game
        • Video half-time show (don’t have to be a professional videographer to video show)
        • Sell Graeter’s ice cream before and during the game
        • Sit in band section while students marching halftime & 3rd quarter when they go for snacks.
  • Committees Reports
    • Uniform Coordinators – Charlie/Becky Christensen Volunteers will be needed to help students get dressed. Looking at fitting for tuxes on 8/24 and 8/31.  Fitting for Girls ONLY on 9/2 for dresses.
    • Show Shirts – Lisa Adams store is open; link is on Facebook and will be put in email
    • Hospitality—Tammy Passafiume/Bethony Keil
    • Directory—Katie Fuller
    • Instrument Rental—Lorena Reed
    • Volunteer Coordinator—Lisa Adams-Sign up Genius coming out for football games, all district, mums pick up, and concert attire fittings
    • Any other reports
  • Fundraising
    • Graeter’s Ice Cream—Brenda Kibiloski
    • Sponsorships—Katie Fuller
    • Mum Sale Coordinator—Nicole Tschappat/Jenn Silliman
    • Any other reports
    • DON’T FORGET about Passive Fundraisers (free money doing shopping you would be doing anyway)
      • Kroger Community Rewards, Oldham County High School Band or code QJ874
      • Amazon Smile, set your Amazon Smile Charity to Oldham County High School Band Boosters In your Amazon account
  • Band Booster Organization volunteers needed for this year
    • Photo Coordinator
    • Alumni Coordinator
    • Shadowing Opportunities
      • Good role for new parents
  • Next Band Boosters meeting will be September 20th (third Monday of the month); Executive Board Meeting Tentatively September 13th.
  • Open Discussion
  • Adjourned at 8:32 pm:  motioned by Lisa Adams and Charlie Christensen