Band Boosters: Agenda for August

Band Booster AgendaAugust 16, 2021
  • Thank you to everyone who has help in Summer Rehearsals, Band Camp, and the Picnic/Pool Party.
  • July Meeting Minutes – Melissa Gossett, Review & Approval
  • August Treasurer’s Report – Lisa Zahradnicek, Review & Approval
  • Director’s Comments
  • Band Trip
    • Around 75 student and 18 Chaperones (plus 2 siblings) are going
    • Committee setup to help manage documents and details for the trip
    • Next Payment due September 10th–$300 for students; $305-389 for adults depending on # in room 
  • Upcoming Events
    • Afterschool Rehearsals—Thursdays thru October
    • Mum Payments Due—August 25th
    • First Football Game—August 27th
    • Mums Pickup—September 9th
    • Second Football Game—September 10th
    • U of L All State Help Session—September 25th
    • Symphonic Band 1 Picture—September TBD
    • Snapraise—September TBD
    • Third Football Game/8th Grade Night—Thursday, October 7th
    • Combined OCMS/EOMS/OCHS Halloween Concert—October 13th
  • 1st Football Game – Friday, August 27
    • Order of events for games (info for new parents)
      • Tailgate meal immediately following school
      • Dress for game
      • Practice
      • March to stadium
      • Play pep songs during 1st and 2nd quarter
      • Perform half-time show
      • 3rd quarter is a break to get refreshments at snack bar, sit with friends/family, go to restroom
      • 4th quarter play pep songs, continue playing several songs after the game (while stands clear out)
      • March back to band room as a group
      • Put instruments away / announcements
    • Volunteers Needed for Football game
      • Hospitality Committee will be coordinating Tailgate Meal 
        • Band Boosters will provide pizza
        • Need additional food (chips, water, desserts)
        • Help with set-up and clean-up of meal
      • Volunteer Coordinator – Lisa Adams
        • Transport water/ice to/from stadium
        • Transport drum major stands to/from stadium 
        • Hand out water during game
        • Take photos of band during game
        • Video half-time show (don’t have to be a professional videographer to video show)
        • Sell Graeter’s ice cream before and during the game
        • Sit in band section while students marching halftime & 3rd quarter when they go for snacks.
  • Committees Reports
    • Uniform Coordinators – Charlie/Becky Christensen
    • Show Shirts – Lisa Adams
    • Hospitality—Tammy Passafiume/Bethony Keil
    • Directory—Katie Fuller
    • Instrument Rental—Lorena Reed
    • Volunteer Coordinator—Lisa Adams
    • Any other reports
  • Fundraising
    • Graeter’s Ice Cream—Brenda Kibiloski
    • Sponsorships—Katie Fuller
    • Mum Sale Coordinator—Nicole Tschappat/Jenn Silliman
    • Any other reports
    • DON’T FORGET about Passive Fundraisers (free money doing shopping you would be doing anyway)
      • Kroger Community Rewards, Oldham County High School Band or code QJ874
      • Amazon Smile, set your Amazon Smile Charity to Oldham County High School Band Boosters In your Amazon account
  • Band Booster Organization volunteers needed for this year
    • Photo Coordinator
    • Alumni Coordinator
    • Shadowing Opportunities
      • Good role for new parents
  • Next Band Boosters meeting will be September 20th (third Monday of the month); Executive Board Meeting Tentatively September 13th.
  • Open Discussion

Band Boosters: Meeting Minutes for July

  • Welcome at 7:10 pm, Chad Adams presenting, 20 people in attendance
  • Welcome to new Band Booster Parents
  • Big Thank You to every who has helped at the Rehearsals and at Oldham County Day
  • Introduce Executive Board Officers
    • President Chad Adams
    • President-Elect Brandon Gossett
    • Secretary Melissa Gossett
    • Treasurer Lisa Zahradnicek
    • Treasurer-Elect Angela Schmidt
    • Freshman Member-at-Large Mary Tatum
    • Sophomore Member-at-Large Natalie Dorris
    • Junior Member-at-Large Stephanie Skeens 
    • Senior Member-at-Large Katie Fuller
  • June Meeting Minutes – Melissa Gossett/Sandy Walker, Review & Approval by Natalie Dorris and Andi Marx
  • July Treasurer’s Report – Lisa Zahradnicek, Review & Approval by Brandon Gossett and Bethony Keil
  • Annual Budget and Report—Review and Approval by Brandon Gossett and Bethony Keil
  • Band Trip
    • Quick Summary
    • Will be a special trip meeting on Monday, August 2nd from 7:30 – 8:30 pm (last half of rehearsal)
    • First Deposit due August 13th–$150 
    • Trip was discussed briefly with more details to follow during trip meeting
  • Communication –Andie Marx
    • Each student can up to 3 email addresses for the Sunday/Wed night e-newsletters 
    • Facebook page
    • Will be adding forms to a google doc to email to parents due to website construction
  • Upcoming Events
    • Rehearsals–Mondays and Thursdays, be on the lookout for Sign-Up Genius  
    • Band Camp—July 26-July 30, please bring in water, be on the lookout for Sign-Up Genius   
    • New Parent Meeting—July 26th
    • Senior Poster Pictures—July 27th
    • Colonel Carousel—July 28th and July 29th-will have table set up
    • Pool Party and Picnic—July 30th -at John Black Aquatic Center
    • Band Trip Meeting—August 2nd
    • OCHS Open House—August 5th
  • Committees Reports
    • Uniform Coordinators – Charlie/Becky Christensen-Nu-Yale Cleaners is the new sponsor, will be fitting seniors on Monday 5:00-6:30 pm, Fitting for shoes on Thursday from 10:30-11:00 am, cost is $31.00, plan to have 2 nights to fit for marching uniforms week after band camp
    • Show Shirts – Lisa Adams-will have extras and online store
    • Hospitality—Tammy Passafiume/Bethony Keil- be on the lookout for Sign-Up Genius for band camp and picnic/pool party 
    • Directory—Katie Fuller-putting together directory 
    • Instrument Rental—Lorena Reed-make sure students fill out form and pay fees for instrument rentals
    • Volunteer Coordinator—Lisa Adams-several volunteer opportunities coming up so be on the lookout for those
    • Any other reports

Band Boosters: Meeting Agenda for July

July 19, 2021
  • Welcome to new Band Booster Parents
  • Big Thank You to every who has helped at the Rehearsals and at Oldham County Day
  • Introduce Executive Board Officers
    • President Chad Adams
    • President-Elect Brandon Gossett
    • Secretary Melissa Gossett
    • Treasurer Lisa Zahradnicek
    • Treasurer-Elect Angela Schmidt
    • Freshman Member-at-Large Mary Tatum
    • Sophomore Member-at-Large Natalie Dorris
    • Junior Member-at-Large Stephanie Skeens Katie Fuller
    • Senior Member-at-Large Katie Fuller
  • June Meeting Minutes – Melissa Gossett/Sandy Walker, Review & Approval
  • July Treasurer’s Report – Lisa Zahradnicek, Review & Approval
  • Annual Budget and Report—Review and Approval
  • Band Trip
    • Quick Summary
    • Will be a special trip meeting on Monday, August 2nd from 7:30 – 8:30 pm (last half of rehearsal)
    • First Deposit due August 13th–$150 
  • Communication –Andie Marx
    • Each student can up to 3 email addresses for the Sunday/Wed night e-newsletters 
    • Facebook page
  • Upcoming Events
    • Rehearsals–Mondays and Thursdays
    • Band Camp—July 26-July 30
    • New Parent Meeting—July 26th
    • Senior Poster Pictures—July 27th
    • Colonel Carousel—July 28th and July 29th
    • Pool Party and Picnic—July 30th
    • Band Trip Meeting—August 2nd
    • OCHS Open House—August 5th
  • Committees Reports
    • Uniform Coordinators – Charlie/Becky Christensen
    • Show Shirts – Lisa Adams
    • Hospitality—Tammy Passafiume/Bethony Keil
    • Directory—Katie Fuller
    • Instrument Rental—Lorena Reed
    • Volunteer Coordinator—Lisa Adams
    • Any other reports
  • Fundraising
    • Graeter’s Ice Cream—Brenda Kibiloski
    • Sponsorships—Katie Fuller
    • Mum Sale Coordinator—Nicole Tschappat/Jenn Silliman
    • Any other reports
    • DON’T FORGET about Passive Fundraisers (free money doing shopping you would be doing anyway)
      • Kroger Community Rewards, Oldham County High School Band or code QJ874
      • Amazon Smile, set your Amazon Smile Charity to Oldham County High School Band Boosters In your Amazon account
  • Band Booster Organization volunteers needed for this year
    • Photo Coordinator
    • Alumni Coordinator
    • Shadowing Opportunities
      • Good role for new parents
  • Director’s Comments
  • Open Discussion
  • Next Band Boosters meeting will be August 16th (third Monday of the month)