Band Boosters: Agenda for September

Band Booster Agenda September 20, 2021
  • Welcome
  • August Meeting Minutes – Melissa Gossett, Review & Approval
  • September Treasurer’s Report – Lisa Zahradnicek, Review and Approval
  • Director’s Comments
  • Band Trip Update
    • Total going=105 (76 students; 29 parents/siblings)
    • Total on bus=97
    • Next Payment due October 8th by the end of school.  
      • We will have a parent also collecting on Thursday at the end of practice and would like to get most of the payments then.
  • Upcoming Events
    • After School Rehearsals on Thursdays
    • September 23rd Letterman Jacket Fitting (after rehearsal)
    • September 24th Football Game—No Tailgate Meal 
    • September 29th U of L Help Session—Need 2 chaperones
    • October 8th Football Game and 8th Grade Night/Tailgate
    • October 13th Halloween Concert at OCMS
    • Potential Jazz Band Opportunity
  • Committees Reports
    • Uniform Coordinators – Charlie/Becky Christensen
    • Hospitality—Tammy Passafiume/Bethony Keil
    • Pictures—Katie Fuller (link is to the location to save pictures)
    • Instrument Rental—Lorena Reed
    • Letterman Jacket—Erika Watt
    • All District—Jennifer Otterback
  • Fundraising
    • Graeter’s Ice Cream—Brenda Kibiloski
    • Mum Sale Coordinator—Nicole Tschappat/Jenn Silliman
    • Snapraise
    • DON’T FORGET about Passive Fundraisers (free money doing shopping you would be doing anyway)
      • Kroger Community Rewards, Oldham County High School Band or code QJ874
      • Amazon Smile, set your Amazon Smile Charity to Oldham County High School Band Boosters In your Amazon account
  • Band Booster Organization volunteers needed for this year
    • We need an All District Co-Chair with Jennifer Otterback.  Would be best to be a Freshman or Sophomor Parent who would be able to take over next year
    • Key Shadowing is the Web Site with Katie Fuller
  • Next Band Boosters meeting will be October 11th (second Monday of the month due to Fall Break).  
  • Open Discussion/Other Business

Band Boosters: Meeting Minutes for August

Band Booster Meeting Minutes August 16, 2021
  • Thank you to everyone who has help in Summer Rehearsals, Band Camp, and the Picnic/Pool Party.
  • Welcome at 7:03 pm, Chad Adams presenting, 12 in attendance 
  • Thank you to everyone who has help in Summer Rehearsals, Band Camp, and the Picnic/Pool Party.
  • July Meeting Minutes – Melissa Gossett, Review & Approval by Charlie Christensen and Michelle Nation
  • August Treasurer’s Report – Lisa Zahradnicek, Review & Approval by Brandon Gossett and Tammy Passifume
  • Director’s Comments
  • Band Trip
    • Around 75 student and 18 Chaperones (plus 2 siblings) are going
    • Committee setup to help manage documents and details for the trip
    • Next Payment due September 10th–$300 for students; $305-389 for adults depending on # in room 
  • Upcoming Events
    • Afterschool Rehearsals—Thursdays thru October
    • Mum Payments Due—August 25th
    • First Football Game—August 27th
    • Mums Pickup—September 9th
    • Second Football Game—September 10th
    • U of L All State Help Session—September 25th – Official sign ups and times to be sent out in a few weeks
    • Symphonic Band 1 Picture—September TBD-For KMEA in Tuxes and Dresses
    • Snapraise—September TBD
    • Third Football Game/8th Grade Night—Thursday, October 7th
    • Combined OCMS/EOMS/OCHS Halloween Concert—October 13th
  • 1st Football Game – Friday, August 27- students will be in full uniforms in ball caps.  Students will wear show shirts under uniforms 
    • Order of events for games (info for new parents)
      • Tailgate meal immediately following school
      • Dress for game
      • Practice
      • March to stadium
      • Play pep songs during 1st and 2nd quarter
      • Perform half-time show
      • 3rd quarter is a break to get refreshments at snack bar, sit with friends/family, go to restroom
      • 4th quarter play pep songs, continue playing several songs after the game (while stands clear out)
      • March back to band room as a group
      • Put instruments away / announcements
    • Volunteers Needed for Football game Be on the lookout for Sign Up Genius
      • Hospitality Committee will be coordinating Tailgate Meal 
        • Band Boosters will provide pizza
        • Need additional food (chips, water, desserts)
        • Help with set-up and clean-up of meal
      • Volunteer Coordinator – Lisa Adams
        • Transport water/ice to/from stadium
        • Transport drum major stands to/from stadium 
        • Hand out water during game
        • Take photos of band during game
        • Video half-time show (don’t have to be a professional videographer to video show)
        • Sell Graeter’s ice cream before and during the game
        • Sit in band section while students marching halftime & 3rd quarter when they go for snacks.
  • Committees Reports
    • Uniform Coordinators – Charlie/Becky Christensen Volunteers will be needed to help students get dressed. Looking at fitting for tuxes on 8/24 and 8/31.  Fitting for Girls ONLY on 9/2 for dresses.
    • Show Shirts – Lisa Adams store is open; link is on Facebook and will be put in email
    • Hospitality—Tammy Passafiume/Bethony Keil
    • Directory—Katie Fuller
    • Instrument Rental—Lorena Reed
    • Volunteer Coordinator—Lisa Adams-Sign up Genius coming out for football games, all district, mums pick up, and concert attire fittings
    • Any other reports
  • Fundraising
    • Graeter’s Ice Cream—Brenda Kibiloski
    • Sponsorships—Katie Fuller
    • Mum Sale Coordinator—Nicole Tschappat/Jenn Silliman
    • Any other reports
    • DON’T FORGET about Passive Fundraisers (free money doing shopping you would be doing anyway)
      • Kroger Community Rewards, Oldham County High School Band or code QJ874
      • Amazon Smile, set your Amazon Smile Charity to Oldham County High School Band Boosters In your Amazon account
  • Band Booster Organization volunteers needed for this year
    • Photo Coordinator
    • Alumni Coordinator
    • Shadowing Opportunities
      • Good role for new parents
  • Next Band Boosters meeting will be September 20th (third Monday of the month); Executive Board Meeting Tentatively September 13th.
  • Open Discussion
  • Adjourned at 8:32 pm:  motioned by Lisa Adams and Charlie Christensen 

Band Boosters: Meeting Minutes for July

  • Welcome at 7:10 pm, Chad Adams presenting, 20 people in attendance
  • Welcome to new Band Booster Parents
  • Big Thank You to every who has helped at the Rehearsals and at Oldham County Day
  • Introduce Executive Board Officers
    • President Chad Adams
    • President-Elect Brandon Gossett
    • Secretary Melissa Gossett
    • Treasurer Lisa Zahradnicek
    • Treasurer-Elect Angela Schmidt
    • Freshman Member-at-Large Mary Tatum
    • Sophomore Member-at-Large Natalie Dorris
    • Junior Member-at-Large Stephanie Skeens 
    • Senior Member-at-Large Katie Fuller
  • June Meeting Minutes – Melissa Gossett/Sandy Walker, Review & Approval by Natalie Dorris and Andi Marx
  • July Treasurer’s Report – Lisa Zahradnicek, Review & Approval by Brandon Gossett and Bethony Keil
  • Annual Budget and Report—Review and Approval by Brandon Gossett and Bethony Keil
  • Band Trip
    • Quick Summary
    • Will be a special trip meeting on Monday, August 2nd from 7:30 – 8:30 pm (last half of rehearsal)
    • First Deposit due August 13th–$150 
    • Trip was discussed briefly with more details to follow during trip meeting
  • Communication –Andie Marx
    • Each student can up to 3 email addresses for the Sunday/Wed night e-newsletters 
    • Facebook page
    • Will be adding forms to a google doc to email to parents due to website construction
  • Upcoming Events
    • Rehearsals–Mondays and Thursdays, be on the lookout for Sign-Up Genius  
    • Band Camp—July 26-July 30, please bring in water, be on the lookout for Sign-Up Genius   
    • New Parent Meeting—July 26th
    • Senior Poster Pictures—July 27th
    • Colonel Carousel—July 28th and July 29th-will have table set up
    • Pool Party and Picnic—July 30th -at John Black Aquatic Center
    • Band Trip Meeting—August 2nd
    • OCHS Open House—August 5th
  • Committees Reports
    • Uniform Coordinators – Charlie/Becky Christensen-Nu-Yale Cleaners is the new sponsor, will be fitting seniors on Monday 5:00-6:30 pm, Fitting for shoes on Thursday from 10:30-11:00 am, cost is $31.00, plan to have 2 nights to fit for marching uniforms week after band camp
    • Show Shirts – Lisa Adams-will have extras and online store
    • Hospitality—Tammy Passafiume/Bethony Keil- be on the lookout for Sign-Up Genius for band camp and picnic/pool party 
    • Directory—Katie Fuller-putting together directory 
    • Instrument Rental—Lorena Reed-make sure students fill out form and pay fees for instrument rentals
    • Volunteer Coordinator—Lisa Adams-several volunteer opportunities coming up so be on the lookout for those
    • Any other reports

Band Boosters: Meeting Agenda for July

July 19, 2021
  • Welcome to new Band Booster Parents
  • Big Thank You to every who has helped at the Rehearsals and at Oldham County Day
  • Introduce Executive Board Officers
    • President Chad Adams
    • President-Elect Brandon Gossett
    • Secretary Melissa Gossett
    • Treasurer Lisa Zahradnicek
    • Treasurer-Elect Angela Schmidt
    • Freshman Member-at-Large Mary Tatum
    • Sophomore Member-at-Large Natalie Dorris
    • Junior Member-at-Large Stephanie Skeens Katie Fuller
    • Senior Member-at-Large Katie Fuller
  • June Meeting Minutes – Melissa Gossett/Sandy Walker, Review & Approval
  • July Treasurer’s Report – Lisa Zahradnicek, Review & Approval
  • Annual Budget and Report—Review and Approval
  • Band Trip
    • Quick Summary
    • Will be a special trip meeting on Monday, August 2nd from 7:30 – 8:30 pm (last half of rehearsal)
    • First Deposit due August 13th–$150 
  • Communication –Andie Marx
    • Each student can up to 3 email addresses for the Sunday/Wed night e-newsletters 
    • Facebook page
  • Upcoming Events
    • Rehearsals–Mondays and Thursdays
    • Band Camp—July 26-July 30
    • New Parent Meeting—July 26th
    • Senior Poster Pictures—July 27th
    • Colonel Carousel—July 28th and July 29th
    • Pool Party and Picnic—July 30th
    • Band Trip Meeting—August 2nd
    • OCHS Open House—August 5th
  • Committees Reports
    • Uniform Coordinators – Charlie/Becky Christensen
    • Show Shirts – Lisa Adams
    • Hospitality—Tammy Passafiume/Bethony Keil
    • Directory—Katie Fuller
    • Instrument Rental—Lorena Reed
    • Volunteer Coordinator—Lisa Adams
    • Any other reports
  • Fundraising
    • Graeter’s Ice Cream—Brenda Kibiloski
    • Sponsorships—Katie Fuller
    • Mum Sale Coordinator—Nicole Tschappat/Jenn Silliman
    • Any other reports
    • DON’T FORGET about Passive Fundraisers (free money doing shopping you would be doing anyway)
      • Kroger Community Rewards, Oldham County High School Band or code QJ874
      • Amazon Smile, set your Amazon Smile Charity to Oldham County High School Band Boosters In your Amazon account
  • Band Booster Organization volunteers needed for this year
    • Photo Coordinator
    • Alumni Coordinator
    • Shadowing Opportunities
      • Good role for new parents
  • Director’s Comments
  • Open Discussion
  • Next Band Boosters meeting will be August 16th (third Monday of the month)

Band Boosters: Meeting Minutes for June

June 28, 2021

  • Welcome at 7:01 pm, Chad Adams presiding, 19 people in person, 1 via Zoom
  • May Meeting Minutes – Sandy Walker, Review & Approval by Charlie Christensen, Brandon Gossett
  • June Treasurer’s Report – Lisa Zahradnicek (Chad Adams presented), Review & Approval by Katie Fuller, NatalieDorris. Budget for next year will be sent out to the board for approval
  • Director’s Comments – Mr. Rogers talked about the final concert. He also discussed the Kris Landers Foundation.
  • New Director’s Comments – see Mr Centers handout. Discussed the need to restripe the marching band practicefield. $400 was requested to rent a striper and to buy paint. Motion by Katie Fuller, 2nd by Andie Marx; approved by those in attendance
  • There will be a separate meeting for the 2022 spring break trip
  • Elections
    • Vote on Treasurer-Elect–Angela Schmitt – approved
    • Vote on Freshman at Large–Mary Tatum – approved
  • Upcoming Events
    • July rehearsals—Starting July 5th. Every Monday and Thursday until school starts 6-8:30 pm. Email Mr. Centers if you are going to miss any practices.
      • Needs: Water, Collection of Forms, music lyres
    • Oldham County Day—Saturday 7/17
      • Needs: Tents and Tables, Need Donations for Baskets, parent volunteers to take photos, walk with the band – Be on the lookout for Sign-Up Genius
    • Band Camp—July 26th through 30th
      • Needs: Meals for Instructors (Hospitality) Sign-Up Genius, Line up Big Photo for Senior Posters and buttons
    • End of Camp Picnic/Pool Party
      • 7:30-9:30 Wendell Moore park and Aquatic Center
      • Will need numbers for pool party
      • Will see if Bully’s will provide meat; students to provide sides, desserts
  • Committees Reports
    • Uniform Coordinators – Charlie/Becky Christensen – Ordered drum major jackets; will need to measure students for marching uniforms; discussed ways to get uniforms cleaned at the end of the season
    • Show Shirts/Volunteer Coordinator—Lisa Adams
      • Royal blue; need student sizes ASAP; will send out link for parents/families to order
      • Seniors are working on a t-shirt for band camp
      • Looking at possibly getting ball caps
    • Oldham County Day—Stephanie Skeens – see info above
  • Fundraising
    • Mums— Nicole Tschappat/Jenn Silliman – sale will be from Aug 12-Aug 25; Sept 9th delivery
    • Sponsorships—Katie Fuller – Let Katie know if you know someone that would like to be a sponsor – for $500 your company name will be on our banner, website, concert programs
    • Ice Cream—Brenda Kibiloski
  • Band Booster Organization Volunteers for NEXT year
    • Committee Coordinators
      • Oldham County Day Coordinator for 2022 OC day
      • Script Gift Cards Coordinator—Gwen Bramblett
      • Letterman Jacket/Spirit Wear Coordinator—Ericka Watt
      • Picture Coordinator
      • All District Co-chair to work with previous year’s Coordinator
      • Alumni Coordinator
  • Shadow Opportunities—All committees are always open but the ones below have only senior parents leading next year:
    • Sponsorships
    • Mums Sale Coordinator
    • Directory
    • Instrument Rental
    • Band Website Support
    • T-shirts
  • Open Discussion
  • Next Band Boosters meeting will be July 19th.
  • Adjourned at 8:55 pm; Motion by Katie Fuller, 2nd by Lisa Adams
  • Next Board meeting will be tentatively July 13th.

Band Boosters: Meeting Minutes for May

  • Welcome everyone at 7:03, Chad Adams presiding, 13 people in person, 5 via Zoom
  • April Meeting Minutes – Sandy Walker, Review & Approval by Sonya Cook, Lisa Adams
  • May Treasurer’s Report – Lisa Zahradnicek, Review & Approval by Amy, Lisa Adams
  • Director’s Comments
    • Concert will be long, jazz ensemble will be playing
  • New Director’s Comments
    • Mr. Centers has a cell number for band only. He prefers that over email. 
  • Upcoming Events
    • After School Rehearsals, Tuesday for Band 2; Wednesday for Band 1 – none after concert until the last day of school
    • Band Banquet—Friday 5/21 – Look for email/FB for details; need more helpers at 4:30
    • Final Concert—Thursday 5/27 – will ask for donations instead of an admission price
    • After school rehearsal—6/7
    • Oldham County Day—Saturday 7/17
      • Booths along Main Street – silent auction; look for email on what to contribute; sell ice cream
      • Will need volunteers – contact Stephanie Skeens if you would like to help
      • Mr Rogers will look into getting buses for that day
  • Committees Reports
    • Communication–Sonya Cook – needs the incoming Freshmen email list
    • Uniform Coordinators – Charlie/Becky Christensen – need to get tuxes cleaned
    • Hospitality—Tammy Passafiume/Nicole Tschappat
    • Website/Directory—Katie Fuller
    • Oldham County Day—Stephanie Skeens
  • Fundraising
    • Flower sale— Nicole Tschappat/Jenn Silliman
    • Sponsorships—Katie Fuller
  • Band Booster Organization Volunteers for NEXT year
    • parents leading next year:
    • Still need a Treasurer-Elect for the Board
    • Will also need a Freshman Parent Member at Large
    • Committee Coordinators
      • Oldham County Day Coordinator
      • Script Gift Cards Coordinator
      • Hospitality Co-coordinator to work with previous year’s Coordinator – Bethany Kyle
      • Letterman Jacket/Spirit Wear Coordinator
      • Picture Coordinator
      • All District Co-chair to work with previous year’s Coordinator
      • Alumni Coordinator
    • Shadow Opportunities—All committees are always open but the ones below have only senior parents leading next year:
      • Sponsorships
      • Mums Sale Coordinator
      • Directory
      • Instrument Rental
      • Band Website Support
      • T-shirts 
    • Open Discussion
      • T-shirt design will need to be done soon; possibly royal blue
    • Next Band Boosters meeting will be June 28th. Next Board meeting will be in July.
    • Adjourned at 8:12 – Katie Fuller, Lisa Adams

You might ask yourself – why should I come to a bandbooster meeting?

  1. To find out details about upcoming performances
  2. To learn how the band fees and fundraising monies are spent
  3. To learn about volunteer opportunities for you or your student
  4. To meet other band parents
  5. And lastly, but certainly not leastly (is that a word?) to hear details from Mr. Rogers about what’s going on in band

Joining Band Booster Facebook Page (optional)
The Band Booster Facebook page is Oldham County HS Band Boosters! (exclamation point is part of name.) If you are on Facebook, “like” the Band Booster page.
Please note – All pertinent information will be sent through a weekly email and not solely through Facebook, so don’t worry if you aren’t on Facebook.

To contact a member of our Band Boosters Association, please fill out our online contact form and a member of our organization will get back to you.

OCHS Band Boosters

The OCHS Band Boosters meets on the 2nd Monday of each month at 7pm. Meetings will be in the Band room unless it is occupied, in which case we will meet in the Library.

Band Boosters: Meeting Minutes for April 19

  • Welcome everyone at 7:04, Chad Adams presiding; 15 people in person, 9 via Zoom
  • March Meeting Minutes – Sandy Walker, Review & Approval by Charlie Christensen, Tammy Passafiume
  • April Treasurer’s Report – Lisa Zahradnicek (not in attendance, reviewed by Chad Adams)
  • Board Position Elections for 2021-2022:
    • President—Chad Adams
    • Vice President—Brandon Gossett
    • Secretary—Melissa Gossett
    • Senior Member at Large—Katie Fuller
    • Junior Member at Large—Stephanie Skeens
    • Sophomore Member at Large—Natalie Dorris
    • Vote at the following link:
  • Director’s Comments – see website
  • Upcoming Events
    • After School Rehearsals, Tuesday for Band 2; Wednesday for Band 1
    • Picture Day—After school on Thursday 4/22 for both bands
    • KEMA Assessment Recording—Symphonic 2 on Thursday 4/29; Symphonic 1 on Friday 4/30
    • Final Concert—Tentatively 5/27
    • Band Banquet—Friday 5/21
    • Oldham County Day—Saturday 7/17; It looks like there will be a parade, maybe a booth. If anyone is interested in helping, contact Chad Adams
  • Committees Reports
    • Communication–Sonya Cook
    • Uniform Coordinators – Charlie/Becky Christensen
    • Hospitality—Tammy Passafiume/Nicole Tschappat – no meal at the banquet
    • Website/Directory—Katie Fuller
    • Pictures for Band Banquet—Katie Fuller
    • Stage Setup/Breakdown—Eric Tschappat – may need help for the concert and KMEA concerts
    • Need a committee for selection of a recipient for the Wyatt scholarship (3 Junior parents)
  • Fundraising
    • Flower sale— Nicole Tschappat/Jenn Silliman $2464 profit; Delivery on April 28th; pickup between 5-6
    • Scrips Gift Cards—Angie Barrett – this is working
    • Sponsorships—Katie Fuller
  • Band Booster Organization volunteers needed for this year
    • Oldham County Day Coordinator
    • Alumni Coordinator
    • Pictures
  • Band Booster Organization Volunteers for NEXT year
    • Still need a Treasurer-Elect for the Board
    • Committee Coordinators
      • Oldham County Day Coordinator – Stephanie Skeens
      • Script Gift Cards Coordinator
      • Hospitality Co-coordinator to work with previous year’s Coordinator
      • Letterman Jacket/Spirit Wear Coordinator
      • Picture Coordinator
      • All District Co-chair to work with previous year’s Coordinator
      • Alumni Coordinator
    • Shadow Opportunities—All committees are always open but the ones below have only senior parents leading next year:
      • Sponsorships
      • Mums Sale Coordinator
      • Directory
      • Instrument Rental
      • Band Website Support
      • T-shirts
      • Volunteer Coordinator
  • Election Results – the above members were elected for next year
  • Open Discussion
  • Next Band Boosters meeting will be May 19th.   Tentatively Schedule Board meeting for March 10th.
  • Adjourned at 8:34 pm by Lisa Adams, 2nd Tammy Passafiume