Band Boosters: Meeting Minutes May

Agenda Items:

  • Welcome 7:06, Lana Downs presiding, Brad Rogers hosting Zoom meeting, 18 people attended
  • April 23rd Meeting Minutes – Cathy Middleton, Reviewed, Motion to approve by Katie Fuller, 2nd by Susan Bunting, approved
  • Treasurer’s Report – motion to approve by Cathy Middleton,2nd by Susan Bunting, approved
  • Hospitality – Band banquet replacement options committee – Kim Zarotny, Cathy Middleton, Melanie Woosley, Lisa Adams, Kathleen Beville, Sonya Cook. If anyone else is interested in participating in this, please contact either Kim Zarotny at Zarotny@aol.com or Cathy Middleton at tiogachick@gmail.com.   The committee will be meeting next week to finalize plans after finalizing discussions with Andy Moore.
  • Uniform Coordinators – Charlie and Becky Christensen
  • Show Shirts – Lisa Adams, finalizing designs and need sizes.
  • Welcome letter to incoming freshman- who is writing it? Sending it? Adding to it?  Bypass this for now.  This needs to be discussed at the next meeting!
  • Band Booster Organization volunteers needed for next school year

–  President (must fill this position with a vote by May 30th2020 in order to keep our nonprofit status)
–  Vice President
–  Freshman Parent Member at Large
–  Hospitality Committee (2 volunteers to chair)
–  Pit Crew Coordinator (Coordinate volunteers for percussion stands, seating and drum mayor stand set-up at football games, concert stage set-up)
–  Large instrument Truck Coordinator
–  Kroger Community Rewards Coordinator
–  Mum Sales Coordinator

  • Voted for the following positions

– Sandy Walker – Secretary, motion to approve by Susan Bunting, 2nd by Katie Fuller, approved as Secretary
– Lisa Zahradnicek – Treasurer, motion to approve by Cathy Middleton, 2nd  by Tammy Passifuime, approved as Treasurer

Band Boosters: Meeting Minutes April

Agenda Items:

  • Welcome 7:03, Lana Downs presiding, Brad Rogers hosting Zoom meeting, 17 people attended
  • February Meeting Minutes – Cathy Middleton, Reviewed, Motion to approve by Susan Bunting, 2ndby Sonya Cook, approved
  • Treasurer’s Report – motion to approve by Susan Bunting, 2nd by Cathy Middleton
  • Hospitality – will check in with Ladyfingers about catering for the Band Banquet scheduled for May 22nd.  Update, the $150 deposit is nonrefundable. We will need other options for recognition since Governor’s announcement on Monday, April 20th.
  • Volunteer Coordinator – Kathleen Beville
    • ALL EVENTS ARE CANCELLED AT THIS TIME
    • Senior and Band Banquet slide show, video-   please have all pictures and senior videos submitted by April 17th.  If banquet does not occur could we possibly give all seniors a disc for free and is there a way to have a virtual viewing…
  • Fundraising
    • Graeter’s Ice cream Report – Lisa Adams
      • $461 sold just need to get the money deposited.   Sold more ice cream cups during Zoom meeting.
  • Passive Fundraisers (free money doing shopping you would be doing anyway)
    • Kroger Community Rewards, Oldham County High School Band or code QJ874
    • Amazon Smile, set your Amazon Smile Charity to Oldham County High School Band Boosters Inc
    • Shoparoo app, take pictures of your grocery receipts and upload for point/money for band
  • Band Booster Organization volunteers needed for next year
    • President
    • Vice President
    • Secretary
    • Treasurer
    • Freshman Parent Member at Large
    • Uniform Coordinator
    • Show shirt t-shirt Coordinator (Also, need to start on this ASAP for next school year.  At the very least, we need a guess on number needed)
    • Pit Crew Coordinator (coordinate volunteers for percussion stands, seating and drum major stand set-up at football games, concert stage set-up, instrument truck rental for away events)
    • OC Day Coordinator
    • Shoparoo Coordinator
  •  Theiss furniture has decided not to donate one of their trucks to band boosters
  • Director’s Report – see attached
  • Next Band Boosters meeting will be on Thursday, April 23rd via ZOOM meeting

Motion to adjourn meeting by Susan Bunting, 2nd

Band Boosters: Meeting Minutes February

Agenda Items:

  • Welcome 7:01, Lana Downs presiding
  • January Meeting Minutes – Cathy Middleton, Reviewed, Motion to approve by Sonya Cook, 2nd by Kim Zarotny, approved
  • Treasurer’s Report
    • Lorena Reed is under -the-weather, Treasurer’s Report will be sent out later attached to an E newsletter, we will have a report next month
  • Hospitality – need a meal plan for light dinner at KMEA on March 20th, CANCELLED
  • Volunteer Coordinator – Kathleen Beville
    • ALL EVENTS WERE CANCELLED 
  • Fundraising
    • Scrip card binder has been found, gift cards in binder will be sold at next concert- money to be designated for KMEA meal (not needed)
    1. Papa Johns $10 x 2
    2. Applebees $25 x 4
    3. Steak and Shake $10 x 1
    4. Red Robin $25 x 1
    5. Old Navy $25 x 3

                             Update: All gift cards sold except (4) Applebees and (1) Red Robin

  • Graeter’s Ice Cream Report – Lisa Adams

   NOHS and Shelby Co basketball games – sold 242 cups of Graeters, over $200 profit

  • Passive Fundraisers (free money doing shopping you would be doing anyway)
    • Kroger Community Rewards, Oldham County High School Band or code QJ874
    • Amazon Smile, set your Amazon Smile Charity to Oldham County High School Band Boosters Inc
    • Shoparoo app, take pictures of your grocery receipts and upload for point/money for band
  • Band Booster Organization volunteers needed for next year
    • President
    • Vice President
    • Secretary
    • Treasurer
    • Freshman Parent Member at Large
    • Uniform Coordinator
    • Show shirt t-shirt Coordinator
    • Pit Crew Coordinator (coordinate volunteers for percussion stands, seating and drum major stand set-up at football games, concert stage set-up, instrument truck rental for away events)
    • OC Day Coordinator
    • Shoparoo Coordinator
  • New Business – Troy Head mentioned that Theiss furniture closed in 2019 and will donate their Mitsubishi Truck to the Band for transporting instruments, need to check with school board to see if we can accept this donation
  • Director’s Report – see attached, started discussion of next year’s trip options, will discuss further at next meeting.  Also, the Band received the Head Trust fund for $3000, proposed purchasing 1 flugelhorn and 2 coronets with this contribution (its intention is for instruments) Motion by Troy Head, 2nd by Kim Zarotny, approved.
  • Next Band Boosters meeting will be on Thursday, March 19, postponed to Thursday, April 2nd
  • Motion to adjourn meeting by Cathy Middleton, 2nd by Sonya Cook. Meeting adjourned at 8:01.