Weekly Band News: Feb 27 – Mar 5

February 28, 2022
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ANNOUNCEMENTS & REMINDERS

  • Solo and Ensemble Assessment Event (S&E)
    • S&E Event will be held on Saturday, March 5 at North Oldham High School.
    • Schedule for OCHS Band Students listed by time of performance
      • Students have been instructed how to resolve time conflicts
    • Every student in the OCHS Band program participates in a minimum of one event. 
    • All students should now have a copy of their solo or ensemble music and be working on this music
    • Students should dress appropriately for their events 
    • Students should arrive no less than 30 minutes before their first scheduled event in order to warm up
    • If the student is using a school owned original music, they will need to find Mr. Centers prior to their event to retrieve their original music copy for the judge. They must also bring the original back to Mr.C and place it in the music box once their event is completed. All measures must be numbered.
    • Students who receive a distinguished rating on their solo may apply to perform at the OCHS Band Recital Night. Applications are due by Friday, March 4.
  • KMEA Large Ensemble Performance Assessment, Wednesday, March 16
    • IMPORTANT: We need 4 parent chaperones for this trip – sign up to help here
    • Link to Schedule – this will be held at North Oldham High School
    • Both band classes will perform for a panel of judges
    • This is our most important performance event each year, the results of this event are published and sent to all music educators across the state
    • This is a required and graded event for all students
    • The performance are open to the public – parents are encouraged to attend
    • Students will wear their Formal Concert Attire for this event
      • They need to bring all items to school Wednesday, March 16, 2022
  • Summer Band Dates:
    • Band Camp 2022 will be held July 25-29 at OCHS
    • Summer 2022 OC Band full schedule of dates will be released within the next few weeks
  • Incoming Freshman (current 8th grade) INFO MEETING, Monday, March 8 7pm
  • We are starting the planning process for the end of the year Band Banquet and need parent volunteers to help particularly non-senior parents.  If you are interested, please email Tammy Passafiume at [email protected].  Tentative date for the Banquet is April 30th pending availability of the gym
  • PEP BAND
    • Please note: funding for pep band buses for region tournament games has been cut. We will not be able to take a pep band to region tournaments due to no funding. If the boys’ team makes it to state, we have been told that funding will be made available for a pep band bus to Rupp Arena. 
  • KMEA Conference Recording refund
    • For those who preordered a CD or DVD for the KMEA Conference, an email was sent on Friday with a google form to fill out to start processing your refund from the Boosters.  If you did not get this email, please contact at [email protected]
  • We will have a mandatory FLORIDA TRIP MEETING on Monday, March 14 at 6:30pm in the band room. There will be some important information regarding the Walt Disney World COVID protocols and some paperwork that must be signed at the meeting. See the information below for a link to the protocols for Disney
  • Our next Boosters meeting will be on March 21st.
  • Concert Recording from December Band Concert
    • There are two CD/DVD recordings that have not been picked up. These are located on the dry erase board in the band room
    • If you ordered an audio recording (MP3) that was to be emailed to you and you have not yet received it, please contact Brad Ritchie at [email protected]
  • Jazz Band Concert Monday February 28
    • OCHS Jazz will be performing as guests of the CAL Jazz Ensemble along with the professional jazz ensemble “Think Tank!”
    • Schedule and information
    • Poster
    • This concert is free and open to the public
  • School Musical
    • Schedule for Pit Orchestra
    • A roster for Pit Orchestra has been posted
      • We still have a need for the following musicians:
        • Flute
        • Guitar
        • Piano
  • 2022-2023 Officers and Coordinators
    • As we turn the page to 2022, the OCHS Band Boosters is looking for parents to volunteer for next year in Officer and Committee Coordinator positions.  Many of the parents that currently hold these positions are Senior parents and we want to make sure there is enough time for transition to happen.  
    • Per our bylaws, Officer nominations are required by the March Band Booster Meeting and the election will be held during the April meeting.  
    • Descriptions for all the Officer positions and the Committee Coordinator positions held by Senior parents is at the end of this email.  
    • Please email at [email protected] if you are interested in running for an officer position, filling a Committee Coordinator role, or want more information.  
      • Note:  Two positions that could use shadowing ASAP are Band Web Support and Mums/Spring Flowers Coordinator. 
  • ALL-DISTRICT BAND RECORDINGS:
  • The online band spirit wear store is open!  Use this link to order additional band shirts, hats etc.  
  • We are compiling a band directory.  Please opt in to include your student and family information here in order to help everyone be in touch as needed!  Complete the google form using this link.

CONCERT BAND PRACTICE REMINDERS:

Concert Band practices will be from 4 pm – 5:15 pm on Wednesdays for Symphonic Band 1 and Thursday for Symphonic Band 2.  

SIGHT READING FACTORY ACCOUNTS:

 FUNDRAISING REMINDERS:

  • It’s not too late to order gift cards through Scrip to earn money for the band!  Here is some information:  Website: ShopwithScrip.com
  • Our Enrollment Code: D7944F4229834
  • Amazon Smile:  In your Amazon account, set your charity as as the “Oldham County High School Band Boosters”
  • Kroger Community Rewards:  Oldham County High School Band or code QJ874 

BAND PHOTOS NEEDED!

REMIND Text for OCHS Band 

Remind Texts will be used to notify parents of the OCHS Band of any special announcements or reminders 

This is an optional communication that you can choose to join to be notified of special announcements and reminders 

CLICK HERE FOR INSTRUCTIONS TO SIGN UP FOR REMIND TEXTS 

BAND TRIP 2022

Here is a link to information handed out at the first Florida 2022 Band Trip Meeting. 

  • We will have a mandatory FLORIDA TRIP MEETING on Monday, March 14 at 6:30pm in the band room. All participants and a legal guardian must attend the meeting and will be asked to sign for compliance with band trip regulations as well as compliance with the new Walt Disney World COVID Protocols (see link below)
    • All trip participants (and a legal guardian for each student regardless of the student’s age) will be asked to sign that they will comply with the Walt Disney World COVID Protocols. Click the link to read the protocols. This will be discussed at the meeting. These protocols were recently sent to us by the Walt Disney World Company and being made available to you at the link above. 
    • Additionally, a representative from Taylor Tours will be with us to go over details for the trip. 

OLDHAM COUNTY COMMUNITY BAND

Are you or your student musician interested in joining the Oldham County Community Band?  

Students who rehearse and perform with this ensemble can claim Beta or NHS community service hours…as a bonus, they’ll have a horn on their face for at least two additional hours a week, reading and performing music they won’t see in their school ensemble rehearsals!  What a deal…

The OCCB has plenty of room for students on any woodwind, brass or percussion instrument, but those who play double reeds, clarinet, horn, flute or percussion would be huge in balancing the group and opening up even more repertoire possibilities.

 Any kid you consider an “advanced” middle schooler (grade 2-3 capable; good readers) will be able to hang on; most high schoolers fit in right away.  There is no audition or membership fee involved for students. 

The group generally performs grade 3-4 concert literature, marches, popular music medleys and show tunes.  The plan for post-COVID includes performances in late October/early November, Christmas, mid-winter (February/early March) and spring.  Check out the informational flier here!

BAND COMMUNICATION

We communicate band news through various channels.  Please feel free to pass this information to other new parents who may not be receiving communication yet.

  • Emails: Each Sunday evening, an email is sent with details of the week’s band activities, as well as a preview of upcoming events.  This is our main source of communication.  If it’s a busy week, or there is new information since Sunday, a Wednesday email will be sent out as well.  You may request to be placed on the email list by emailing your students Name, Grade and Instrument to [email protected].  
  • Facebook: The Band Boosters group maintains a private Facebook group called Oldham County HS Band Boosters!  You can request to join through Facebook and we’ll add you.  This is a good place to get quick answers to your questions, as many people will see your post fairly quickly. 
  • Band Website
  • Contact Information:  For Band Booster questions and business, please use the band booster email [email protected].

SAVE THE DATES – Important Dates – 2021 & 2022 School Year

  • Concert Band Rehearsals:
    • Band 1 is on Wednesdays from 4pm – 5:15pm.
    • Band 2 is on Thursday from 4 pm – 5:15 pm.
  • Monday, February 28th: OC Jazz band performing in a joint concert at CAL.
  • Sat. March 5: KMEA Solo and Ensemble Assessment at NOHS
  • Mon.. March 7, Current 8th Grade (Incoming Freshman) Band Info meeting 7pm
  • Tues., March 8: KMEA Assessment Preview Concert at OCHS
  • Mon., March 14 – Mandatory Florida Trip Meeting 6:30 pm
  • Wed., March 16: KMEA Large Ensemble Assessment 
  • Mon., March 21: Band Booster Meeting 
  • April 2-8: OCHS Florida Band Trip (optional)
  • Sun. April 10: Recital Night at Crestwood Methodist Church 6:00 pm
  • Week of April 25: Chamber Ensemble Concert (Date TBD)
  • April 30: Tentative Banquet Date
  • Week of May 16: GALA Concert (Date TBD)
  • July 25-29: Band Camp 2022 at OCHS

BAND BOOSTER LEADERSHIP

Board Members for 2021-2022

  • President – Chad Adams
  • Vice President – Brandon Gossett
  • Secretary – Melissa Gossett
  • Treasurer – Lisa Zahradnicek
  • Treasurer-Elect – Angela Schmidt
  • Senior Member-at-Large: Katie Fuller
  • Junior Member-at-Large: Stephanie Skeens
  • Sophomore Member-at-Large: Natalie Dorris
  • Freshman Members-at-Large: Mary Tatum

Access the Band Booster Board and Committee Leaders Contact List for additional names and contact emails using this Band Booster Board and Committee Leaders Contact List link.

Past Emails and other important information can be found on the OCHS Band Website at https://ochs.band.

2022-2023 OCHS BAND BOOSTERS OFFICER/COORDINATORS INFORMATION

There are two groups for OCHS Band Boosters:  Officers and Committee Coordinators.  Current holders of these positions are in the attached spreadsheet along with their email addresses.

Officers are elected yearly.   Below list the responsibility of each officer position from the bylaws:

The President shall:

  1. Coordinate all the activities of the organization.
  2. Within one (1) month after being elected to office, appoint all committees and committee chairpersons with the advice and consent of the Executive Board.
  3. Within one (1) month after taking office, and with the other officers and Director, review the budget of the organization for the coming year.
  4. Be an ex officio member of all committees, except the nominating committee.
  5. Chairs all meetings of the Executive Board and the meetings of general membership.
  6. Be the single point of contact for the Band Director to the Band Boosters or assign a designee.  The President (or designee) is responsible to communicate and organize all necessary involvement of the boosters to help with the band program and activities.

The President-elect shall:

  1. Chair all meetings in the absence of the President
  2. Assist the President in coordinating the activities of the organization.
  3. Assume the office of President in the event of retirement or removal of the President for any reason.

The Secretary shall:

  1. Keep the minutes of meeting in a record book and report the minutes of each meeting when called on in the Order of Business. Provide the President and all board members a copy of the minutes of each meeting within ten (10) days after each meeting.
  2. Records attendance at each meeting i.e., including the names of each board member/officer and the number of members in attendance.
  3. Chairs all meetings in the absence of the President and President-elect.
  4. Maintain and store current copy of Bylaws and Articles of Incorporation.

The Treasurer shall:

  1. Collect and keep all fundraising monies of the organization per Redbook rules in banks designated by the Executive Board and maintain a book of accounts which shall be audited annually by a qualified individual at the end of each band year.
  2. Perform all other duties customary to the office per Redbook rules.
  3. Be an ex officio member of any Fundraising Committee.
  4. Continue any accounting procedures established by the Board of Directors and may not amend these procedures without prior approval of the Board of Directors.
  5. The audit of the Treasurer’s books shall be performed by a qualified disinterested third party (such as an independent CPA) or 3 band parents that are not part of the Executive Board.  This audit should take place within sixty (60) days of the end of the band year, which ends June 30 of each year.
  6. Prepare all financial documents and assist the auditor with any reasonable requests.

The Treasurer-elect/Treasurer ex officio shall:

  1. Assist the treasurer in all their duties, except check signing and bank deposits.
  2. Serve as treasurer for a 2-year term following their term as Treasurer-elect.

Member At-large shall:

  1. Participate in the Executive Board meetings, as the voting member to represent the memberships’ interest.
  2. Be the only position that is eligible to be held more than two (2) consecutive years.
  3. Attend monthly board meetings
  4. Acts as the individual who reconciles the treasurer bank statements on a monthly basis

Committee Coordinator Positions:  These positions are not elected.  Multiple parents can share the coordinator position if desired.  

Below is a list of the committees that we currently know need to be filled for next year.  The best way to find out more details on the committee’s role and responsibility is to contact the current coordinator.  Current holders of these positions are in the attached spreadsheet along with their email addresses.

  • Sponsorships
  • Mum/Spring Flower Sales Coordinator
  • Directory
  • Hospitality–Need 1 parent to work with last year’s coordinator
  • Instrument Rental
  • Band Website Support
  • Pictures/End of Year Powerpoint
  • T-Shirts
  • Volunteer Coordinator
  • Alumni Coordinator
  • All District–Need 1 parent work with parent who shadowed this year
  • Drum Major Stand/Stage Setup & Breakdown
  • Large Instrument Truck Coordinator